MANAGER, SCHOLAR’S LIBRARY

JOB DESCRIPTION:

Brief Description of Duties

• Manager is responsible of providing library and research services for the organisation and maintenance of the library and its collections.
• Manager reports directly to Museum Director and provides librarian and research services. Providing adequate services will ensure that materials are current, accessible, and available to library users when required.

Tasks:

1. Planning & Policies

• Establish and implement library and information policies and procedures
• Develop and manage convenient, accessible library and information services
• Develop and manager cost effective library and information services, technology and media
• Suggest targets and direction in building the collection, activities, contacts and others

2. Collection Building

• Responsible for identifying and contacting potential book supplier local and oversea
• Responsible for selection of library materials and recommendation for purchase approval
• Liaise with Museum Shop and Finance Department on purchase requisition and payment matters
• Responsible to ensure book received from suppliers are in good condition and to follow up with suppliers on the outstanding orders
• Acknowledge any receipt of book through gift, exchange and purchase from the Director’s Office and other departments
• Supervise and maintain good order and condition of library materials
• Ensure collection is checked on yearly basis to ensure they are good condition.

3. Cataloguing

• Supervise and ensure the cataloguing works at the library adhere to the general standards
• Authorise and ensure cataloguing records correct and adhere to library standards
• Ensure the automated library system in good order at all time and backup is performed consistently

4. Maintenance of Library Office

• Ensure the library office and system are in good condition and liaise with the Maintenance Department should any problem arises

5. Research Assistance

• Provide research assistance to Museum staff especially the Curatorial and Conservation staff
• Allocate lending service to museum staff to support research and publication projects at the museum
• Advice Museum Director and staff on the latest information relating the museum activities and research

6. Administrative

• Respond to daily on-site request for information
• Prepare and ensure monthly department report is submit on time
• Attending relevant meeting and functions inside and outside the office
• Document and maintain filling system for the library such as circulation files, records and statistics
• Reporting to the Director any needs, problems and suggestions

7. Recruitment and Supervision

• Liaise with HR in selection and interview staff and provide recommendation to HR Department
• Responsible for training and supervising staff in their works and administrative matters as advice by HR

8. Children’s Library

• Responsible for selection of children literature and recommend to Head of Education
• Responsible for receiving and cataloguing the books
• Advice the Education Executive regarding handling of books

Requirements:

1. Preferably a Master in Library and Information Science or Library and Information Management; however, Bachelor’s degree in these fields may also be considered.
2. Minimum 5 – 8 years of relevant experience
3. Knowledge and experience in library management and systems.
4. Knowledge of supervision, training and staff utilization principles.
5. Excellent interpersonal and communication skills.
6. Ability to take initiative and collaborate as part of a team.
7. Ability to plan, organize, supervise and evaluate the work of employees in diversified library activities
8. Experience in delivering efficient and effective library services.
9. Willingness to engage in professional development, especially in information technology, to improve library services and support research and learning.

Human Resource Department
ISLAMIC ARTS MUSEUM MALAYSIA (378837-H) 
Jalan Lembah Perdana, 50480 Kuala Lumpur. 
Tel: 03-2092 7070
Fax No. 03-2274 9233 
Email : hrunit@iamm.org.my